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Boards of directors need to communicate effectively to establish goals for the corporation and assist in achieving them. However, their communication can also reveal private information, including financial information that could be devastating in the wrong hands.

That’s why secure board communication is so crucial, particularly when technology changes the way business is conducted. To do that boards must adopt secure collaboration tools like board portals as well as real-time messaging platforms. It’s also important for boards to monitor and analyze their own governance performance, including their method of securing communication.

For instance, a board portal that facilitates seamless transitions between formal and informal communications channels, like group chats, email and texting is crucial for secure board communications. This kind of software allows for a private, safe way to collaborate and share files. It also facilitates real-time discussion and file sharing. It should include features that allow for the control of access and deletion, as well as security protocols such encryption and backup.

Alongside a robust board portal secure instant messaging and meeting scheduling tools are crucial. These should be simple to use and function like popular phone, texting and email apps. Furthermore, they should come with additional security features like the ability to deactivate messages, preset contacts, send automatically read notifications, and a “view-only” attachment option that prevents downloading, exports, screen captures and forwarding. To avoid data loss and to ensure that they are stored in multiple locations, including remote ones.